Eckel, Hoag & O'Connor
Administrative Assistant/Receptionist
Full Time • Acton
Benefits:
- 401(k) matching
- Bonus based on performance
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
Company Overview
Small, but busy, Acton law firm is seeking a full-time Receptionist/Administrative Assistant to join our team. This practice specializes in Elder Law which includes MassHealth/Medicaid Applications, Estate Planning, and Probate with some Guardianship and Conservatorship work.
Job Summary
This position provides administrative support to all aspects of the law firm’s operations with an emphasis on client interactions, sending and processing letters and correspondence, and general office organization.
Responsibilities
- Primary responsibilities include answering and directing phone calls
- Managing incoming and outgoing mail, documents and communications
- Making and confirming appointments
- Serve as liaison between staff and clients
- Drafting and proofreading letters and other documents
- Copying, scanning, filing, and electronic file maintenance
- Provide administrative support to the law firm’s staff
- Keep the law firm’s information up-to-date in Clio case management software
- Create, edit, and run reports as needed
- Enter updates to and respond to inquiries from potential clients as needed
- Prepare materials, computer equipment, and set up for meetings
- Maintaining supplies and other administrative duties as required
Qualifications
- Excellent administrative and organizational skills and ability to effectively manage multiple tasks and meet deadlines
- Ability to work with diverse cultures, professionals, and personalities
- Proficient in Microsoft Office Suite, including Excel, Word, and Outlook; Clio or other case management software
- Experience setting up meetings in Zoom or a similar online platform
- Experience working in a setting that requires client confidentiality and discretion.
- Law office experience preferred
Hours: 8:30 am – 5:00 pm Monday through Friday
No recruiters or telephone calls, please.
Experience: Receptionist: 1 year (Required)
Education: High school or equivalent (Required)
Location: Acton, MA 01720 (Required)
Compensation: $18.00 - $22.00 per hour
The Massachusetts Chapter of the National Academy of Elder Law Attorneys (MassNAELA) is a non-profit voluntary association whose members consist of a dedicated group of elder law and special needs attorneys across the Commonwealth of Massachusetts. MassNAELA was incorporated in 1992, to serve the legal profession and the public with the following mission: Educate, inspire, serve, advocate, and provide community to attorneys with practices in elder and special needs law.
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Flexible Schedule
Working in the legal field can allow you to have a great work/life balance. Whether you are working in a small law office or a large firm, the legal profession offers flexible schedules and great office culture.
Job Security
Many Elder and Special Needs Law attorneys advise clients regarding the probate process (legal process when someone dies) and taxes. As Benjamin Franklin said, “The only two certainties in life are death and taxes.”
Rewarding Work
The practice of Elder and Special Needs law focuses on building personal relationships and helping clients obtain benefits that will help them lead better lives. These practice areas also help individuals and families plan for the future, which can make some of life’s most challenging times a little more straightforward.